Catered Meetings

Healthy Meeting Checklist - Catered Meetings


☐ Provide a vegetarian meal as the default option.  If a meat option is offered, participants must opt in.

☐ Serve water/unsweetened teas the only beverage offered. Use pitchers over individual plastic bottles. 

☐ When selecting one of UC Davis Approved Caterers, inquire about substituting items for healthier options such as fruit instead of chips.

☐ Seek items that meet Nourish guidelines through Olive and Vine Menu.

☐ Become more familiar with Nourish guidelines  

☐ Place fruit and vegetables at the beginning of the lunch line or in the front on the snack table.

☐ Confirm any food allergies or special dietary requirements and make sure these are covered.

☐ Avoid food waste and help with portion control by using 9" plates.

☐ Request dressings and condiments be placed to the side for self-service.

For more ideas see:


☐ Schedule move and stretch for 1-2 minutes, for every hour of seat time. 

☐ Select a couple of different stretches to do during the move break. Insert a slide into Powerpoint deck for a reminder. 

For more ideas see:


☐ Share an electronic agenda prior to the meeting.

☐ During the first couple of minutes of the meeting invite participants to take a deep breath, lower their gaze and be silent. Schedule this in! Simply inhale for four seconds, hold it for seven seconds, and exhale for eight seconds.

☐ Establish group norms to help attendees have clear expectations about how to engage in discussions.

☐ Take a few moments to allow individuals to check-in by introducing questions such as, how are you?

For more ideas see:


☐ Distribute all meeting materials electronically.

☐ If you must provide handouts, use double-sided printing.

☐ Use re-usable name tag holders and recycled paper.

☐ If disposable is the only option for food service, make sure they are compostable and you've ordered collection bins.
Collection bins can be ordered through AggieFacilities, by emailing or calling 530-752-1655

For more ideas see:

After the Event

☐ Survey for feedback on your healthy meeting – stretches, food, mindfulness – how did you do??