Fleet Leases and Rentals

Vehicle Forms

Forms	Description
Accident Report	UC Davis Employees are required to complete this form to document and report damage to university vehicle and/or incidents involving a university vehicle. 530-752-0789 fleetservices@ucdavis.edu
Employer Pull Notice	The Pull Notice System contains information and forms from the California Department of Motor Vehicles. 530-752-1199 pullnotice@ucdavis.edu
License and Registration	This Excel form is used to gather required information for boats, vessels, carts, utility vehicles, trailers, and vehicles 530-752-1199 Sally Bounds – Fleet Services Executive Assistant
Out of State Vehicle Use	This form is used to request authorization to take a university vehicle out of state. 530-752-0787 Vehicle Reservation
Proof of Insurance	Please print and carry proof of insurance when operating a university vehicle. 530-752-4307 Risk Management Services
Reimbursement Request	Use this form to request reimbursement for out of pocket expenses for university vehicles. 530-752-7167 Fleet Business Office
Vehicle Request	Use this form to request a short or long term assigned (leased) vehicle. 530-752-0787 Vehicle Reservation
Vehicle Modification Form	Use this form to request adding accessories to a vehicle like a ladder rack, liftgate, bed liner, camper shell, etc. fleetservices@ucdavis.edu

Vehicle Rentals

Vehicle Leases

Department Vehicles

Vehicle Rentals

How to Rent

1. Sign up for UCDrive. Note: it may take up to 24 hours to activate your account. Already have an account? Skip to #3.

2. Review the training presentation on the UCDrive rental process.

3. Make your online reservation up to 8 months in advance (strongly encouraged to guarantee availability of specific vehicle types).

4. Pick up your vehicle at one of our convenient on-campus locations.

Benefits

Insurance and roadside services are provided by the university.
Fueling cost is not recharged to the department.
Roadside service is provided through the National Automobile Club outside of Fleet operating hours.
Fleet vehicles are eligible to park in any A, C, or E campus parking spots.
Daily and hourly rental vehicles are now equipped with FasTrak devices and charges will be recharged to the departmental account on the reservation.

Rates

Vehicle type	Daily rate	Hourly rate	Per mile
Sedan	$78.00	$12.00	$0.13
Small Passenger Van	$75.00	$12.00	$0.24
Large Passenger Van (8)	$75.00	N/A	$0.36
Large Passenger Van (12)	$95.00	N/A	$0.33
Small Cargo Van	$75.00	N/A	$0.32
Large Cargo Van	$95.00	N/A	$0.54
Small SUV	$70.00	N/A	$0.21
Small SUV 4WD	$74.00	N/A	$0.26
Large SUV 4WD	$93.00	N/A	$0.32
1/2 Ton Truck	$70.00	$11.00	$0.36
3/4 Ton Truck	$79.00	N/A	$0.49
Electric GEM	$53.00	N/A	N/A

Rental Forms

If you are planning to take a vehicle out of state, please fill out the Out of State form for approval.
Print a copy of the Certificate of Self-Insurance.

For information about vehicle rentals or fueling
Contact Fleet Services at 530-752-0787 or VehicleReservation@ad3.ucdavis.edu.

Vehicle Leases

Does your department need a car for long-term use? A Fleet-owned vehicle can be assigned to your department.

Benefits

A dedicated vehicle for your department use and needs
Complete routine scheduled maintenance and repairs are covered at no cost
Every rental vehicle has auto insurance coverage
Fueling at Fleet services is available for Fleet vehicles at a low recharge price or through the fuel card if off-campus

Learn more and see rates

Department Vehicles

Departments can submit requests to purchase their own vehicle based on their department's needs. Currently, only specialized vehicles will be approved (e.g., boats, trailers, street sweepers). While these vehicles are department-controlled, they must be registered with Fleet Services to ensure the University's auto insurance policy can be applied.

Learn more and see rates