Vehicle Services

Vehicle Forms

Forms	Description
Accident Report	UC Davis Employees are required to complete this form to document and report damage to university vehicle and/or incidents involving a university vehicle. 530-752-0789 fleetservices@ucdavis.edu
Employer Pull Notice	The Pull Notice System contains information and forms from the California Department of Motor Vehicles. 530-752-1199 pullnotice@ucdavis.edu
License and Registration	This Excel form is used to gather required information for boats, vessels, carts, utility vehicles, trailers, and vehicles 530-752-1199 Sally Bounds – Fleet Services Executive Assistant
Out of State Vehicle Use	This form is used to request authorization to take a university vehicle out of state. 530-752-0787 Vehicle Reservation
Proof of Insurance	Please print and carry proof of insurance when operating a university vehicle. 530-752-4307 Risk Management Services
Reimbursement Request	Use this form to request reimbursement for out of pocket expenses for university vehicles. 530-752-7167 Fleet Business Office
Vehicle Request	Use this form to request a short or long term assigned (leased) vehicle. 530-752-0787 Vehicle Reservation
Vehicle Modification Form	Use this form to request adding accessories to a vehicle like a ladder rack, liftgate, bed liner, camper shell, etc. fleetservices@ucdavis.edu

Contact Information Vehicle Service Desk for Maintenance and Repairs

Service Desk | (530) 752-0789
Service Manager | (530) 752-9669
FleetServices@ucdavis.edu

Self-Service Fueling

Fleet Services' self-service fueling facility offers unleaded gasoline and renewable diesel at low recharge prices.

Computerized Fueling System

Newer models of Fleet vehicles are equipped with an electronic device that is scanned as you drive up to the fueling station. This device automatically activates the fueling system and recharges the fueling cost to the appropriate department once fueling is completed.

Vehicles not equipped with an automated reader are given a proxy key during vehicle pickup. The proxy key works similarly and activates the fueling system at the time of fueling. Replacement proxy keys are $9 each.

Fueling Location & Hours

Monday–Friday: 7:00AM – 4:00PM
Assistance upon request. Closed on Holidays

740 La Rue Rd
Visitor Parking Lot #49
Davis, CA 95616

WEX Fuel Cards
WEX is the new fuel card provider. Voyager Fuel Cards no longer work. WEX cards for each Fleet Services vehicle should be picked up at the Dispatch Office.
WEX cards have the same authorizations and can still be used to purchase fuel, oil, and emergency repairs while traveling. Fleet will administer fuel cards for Department Controlled Vehicles (DCV), including boats, moving forward with the WEX contract. ANR and Med Center will continue to administer their own fuel cards.
For campus DCVs requiring fuel cards, please email the following information to vehiclereservation@ad3.ucdavis.edu: unit number, account number, vehicle description, fuel type, and tank capacity.
Please direct any questions regarding Fleet Fuel Cards to vehiclereservation@ad3.ucdavis.edu or call (530) 752-0787.
Compressed Natural Gas Fuel Cards
Fleet Services-owned vehicles with the ability to run on compressed natural gas (CNG) are assigned PG&E CNG dispenser cards through the Fleet Services Vehicle Rental Office. All CNG vehicles are with a PG&E CNG card may access any PG&E CNG dispenser facility. A pamphlet of locations where this card is valid is located in the glove box of your vehicle or visit California Natural Gas Coalition online.
Please report lost or stolen cards to the Vehicle Rental Office immediately. Lost, stolen or broken cards can be replaced at the Vehicle Rental Office.

Notifications for Vehicle Maintenance

Fleet Services Vehicles | All maintenance and repairs for Fleet Services vehicles are covered at no cost to the department. Any repairs due to driver negligence or accidents will be recharged.

Leased Vehicles | Customers with assigned (leased) Fleet Services vehicles are sent an email from the service department when their vehicle is due for service either by date or mileage. At that time, the customer is required to schedule an appointment.

Department-Owned Vehicles | Department-owned vehicles can have a maintenance schedule made for their vehicles by contacting the service manager.

Contact the Service Desk about Maintenance and Repairs
530-752-0789 | fleetservices@ucdavis.edu

Rates for Vehicle Repair Services

The Fleet Services shop labor rate is $174 per hour.

Surrounding dealership rates are:

Woodland Ford $190
Hoblit Dodge $189
Hanlees Nissan $180
Woodland Motors $195
Shottenkirk Honda $174

Contact the Service Desk about Maintenance and Repairs
530-752-0789 | fleetservices@ucdavis.edu

Car Wash Services

Self-Service Automatic Car Wash is available at Fleet Service for use by any campus light-duty vehicle. In addition, a high-pressure wand is available for larger truck washes.

Location

740 La Rue Rd
Visitor Parking Lot #49
Davis, CA 95616

Service Desk Hours

Monday - Friday: 7:00AM - 4:00PM
Closed on Holidays