Vehicle Leases and Rates

A Fleet-owned vehicle can be assigned to your department for long-term use.

Requesting a Vehicle

1. Request a vehicle by submitting the Vehicle Request form to Fleet Services.
2. To view current vehicle rates, expand the Rates accordion below.
3. Fleet will review and approve/disapprove Request for Vehicle/s.
   • Fleet will communicate with the department to determine the vehicle type based on usage and department needs to select a vehicle. Note that if this is a request for a new vehicle purchase, it must follow the guidelines in PPM 300-30 and BFB-BUS-8 policies.
4. Fleet will provide costs estimates for Vehicle Modification Requests and will notify the department.
5. Fleet will contact the department once a vehicle is available to schedule a pickup date
6. Lease rate, insurance and fuel costs are billed monthly. *Parking rates are billed separately through Transportation Services.

Fleet annually reviews vehicles meeting age/mileage/maintenance criteria to determine economic life remaining and adjust replacement plans accordingly. Vehicles assigned to departments will be contacted if a vehicle is due for replacement.

• Print a copy of the Certificate of Self-Insurance

Benefits

• A dedicated vehicle for your department use and needs
• Complete routine scheduled maintenance and repairs are covered at no cost
• Every rental vehicle has auto insurance coverage
• Fueling at Fleet services is available for Fleet vehicles at a low recharge price or through the fuel card if off-campus
• You can request a FasTrak device for a leased vehicle by contacting Fleet Services at [email protected]. Toll fees will be recharged to your department account.

Vehicle Lease Rates

Effective July 1, 2026