Vehicle Leases and Rates

Vehicle Forms

Forms	Description
Accident Report	UC Davis Employees are required to complete this form to document and report damage to university vehicle and/or incidents involving a university vehicle. 530-752-0789 fleetservices@ucdavis.edu
Employer Pull Notice	The Pull Notice System contains information and forms from the California Department of Motor Vehicles. 530-752-1199 pullnotice@ucdavis.edu
License and Registration	This Excel form is used to gather required information for boats, vessels, carts, utility vehicles, trailers, and vehicles 530-752-1199 Sally Bounds – Fleet Services Executive Assistant
Out of State Vehicle Use	This form is used to request authorization to take a university vehicle out of state. 530-752-0787 Vehicle Reservation
Proof of Insurance	Please print and carry proof of insurance when operating a university vehicle. 530-752-4307 Risk Management Services
Reimbursement Request	Use this form to request reimbursement for out of pocket expenses for university vehicles. 530-752-7167 Fleet Business Office
Vehicle Request	Use this form to request a short or long term assigned (leased) vehicle. 530-752-0787 Vehicle Reservation
Vehicle Modification Form	Use this form to request adding accessories to a vehicle like a ladder rack, liftgate, bed liner, camper shell, etc. fleetservices@ucdavis.edu

Vehicle Rentals

Vehicle Leases

Department Vehicles

A Fleet-owned vehicle can be assigned to your department for long-term use.

Requesting a Vehicle

Request a vehicle by submitting the Vehicle Request form to Fleet Services.
To view current vehicle rates, expand the Rates accordion below.
Fleet will review and approve/disapprove Request for Vehicle/s.
- Fleet will communicate with the department to determine the vehicle type based on usage and department needs to select a vehicle. Note that if this is a request for a new vehicle purchase, it must follow the guidelines in PPM 300-30 and BFB-BUS-8 policies.
Fleet will provide costs estimates for Vehicle Modification Requests and will notify the department.
Fleet will contact the department once a vehicle is available to schedule a pickup date
Lease rate, insurance and fuel costs are billed monthly.

Fleet annually reviews vehicles meeting age/mileage/maintenance criteria to determine economic life remaining and adjust replacement plans accordingly. Vehicles assigned to departments will be contacted if a vehicle is due for replacement.

If you'd like to print a copy of the Certificate of Self-Insurance, please use this link.

Benefits

A dedicated vehicle for your department use and needs
Complete routine scheduled maintenance and repairs are covered at no cost
Every rental vehicle has auto insurance coverage
Fueling at Fleet services is available for Fleet vehicles at a low recharge price or through the fuel card if off-campus
You can request a FasTrak device for a leased vehicle by contacting Fleet Services at vehiclereservation@ad3.ucdavis.edu. Toll fees will be recharged to your department account.

Vehicle Lease Rates

Type of Vehicle	Monthly Lease	Monthly Insurance	Total Monthly Cost
Sedans	$676.00	$61.94	$737.94
Electric GEM	$469.00	$49.55	$518.55
Vans - Passenger/Cargo	$668.00	$61.94	$729.94
Vans - Heavy Duty Cargo	$789.00	$92.91	$881.91
Hybrid SUV	$603.00	$61.94	$664.94
4x4 SUV	$641.00	$61.94	$702.94
Large SUV	$829.00	$61.94	$890.94
1/2 Ton Truck	$605.00	$61.94	$666.94
3/4 Ton Truck	$670.00	$92.91	$762.91