Under the labor contract between the university and the Coalition of University Employees (CUE), supervisors must provide ergonomic workstation evaluations and make appropriate adjustments for CUE-represented employees.
The Clerical Contract provides that:
- Clerical employees who spend more than 60% of their normal work schedule on a computer must receive an ergonomic review of their workstation within 90 calendar days of starting work or being assigned to a new workstation.
- Upon request, the department must supply a copy of the review, a response to the results of the review, and actions or alternate measures (if any) that the department will implement, including expected dates of completion.
- If the department needs more time to review the workstation, it will have 60 additional days. The department must give the employee - in writing - the expected date(s) of the additional review results and a department response, including the expected date of any proposed resolution action.
- A current employee can request and receive an ergonomic review from their supervisor and request and receive a copy of the written review, if any.
How to fulfill these responsibilities:
- Conduct the workstation evaluation by using the Ergonomics Online Assessment tool within the 90 days described above.
- Take the appropriate action indicated by evaluation results.
- Document your actions by keeping a copy of each employee's Online Ergonomic Evaluation.
- Ergonomic evaluations: If the Online Ergonomic Evaluation and any implemented changes don't alleviate employee concerns after one month, initiate a workstation evaluation by following the steps listed in the office ergonomics evaluation.