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“Travelers must register all out-of-state and foreign country business trips to ensure [insurance] coverage.” BFB-G-28: Travel Regulations
"All international travelers are required to register all University-related international travel..." PPM 300-32: International Travel
How to Register?
All airfare booked through the AggieTravel online tool will automatically be registered. For reservations made outside of AggieTravel, you must register your trip prior to departure here: UC Away - TRIP REGISTRATION
Accurate information on your travel plans is needed to deliver the services and protections the travel insurance policy offers. Your registration information serves to verify eligibility to the insurance company if you submit a claim, use any benefit, or request travel assistance services. Registering travel will also help direct aid to travelers in the event of natural disaster or major political event in their travel destination.
How to update your emergency contact information?
Once you register your trip, within the email you receive there is a link to activate your Worldcue® TRAVELER account. Please login to your personal TRAVELER web site and go to “My Profile” to update your current emergency contact information.
UC Travel Insurance
The University of California traveler insurance coverage provides protection at no cost while traveling worldwide, 24/7, on official university business.
Who is covered?
- UC Employees (Faculty, Staff) and Students
- Coverage can also be provided to a spouse/domestic partner, dependent(s), and traveling companions when traveling with them
- Individuals designated by UC for travel on UC business
- Independent contractors hired and controlled by the University qualify for coverage
What is covered?
Coverage is broad and includes medical care and evacuation, loss of personal property, extraction for political and weather related reasons, travel assistance services and more. See the Business Travel Benefits Summary for more details. For Students, see the Student Off-Campus Travel Benefits Summary for more details.
How do you get your insurance card?
Upon registering your travel you will receive an email containing an insurance card and the toll-free number to call in an emergency.
Personal Travel Insurance Program
Now you can purchase UC Business Travel Program benefits for your own personal travel through the UC Personal Travel Program.
All travelers must submit the Greenland-Antarctica Travel Affidavit to firstname.lastname@example.org before travel begins.
All travelers must submit the AIG Cuba Travel Certification to email@example.com before travel begins. Only the first two pages of the document need to be completed.
Travel to highly sanctioned countries
Travel to highly sanctioned countries (Iran, North Korea, Syria and Crimea Region) require prior notification to AIG. We do not currently have a form for these locations, but the information required is:
- The number of travelers
- Purpose and length of visit
- Where in the country/region they will be traveling
- If the travelers will meet with or be accompanied by government officials
Submit the above information to firstname.lastname@example.org before travel begins.