Youth Protection Program
Policy PPM 290-31, Activities and Programs with Minors, was developed in order to provide consistent guidance and a structure that helps prevent untoward actions against minors, as well as allegations against the organization.
- Registration for ongoing and pre-established activities and programs with minors must be completed annually prior to the beginning of the university academic year.
- Registration for other activities and programs with minors should be completed 60 days in advance when possible, but must be completed before an activity or program with minors begin.
Please consult the Youth Protection Policy, the UC Davis Code of Conduct with Minors and the FAQs below. Risk Management Services is available at firstname.lastname@example.org to assist with any additional questions.
Reporting Guidelines - Suspected Abuse of Minors MUST Be Reported
Any suspected abuse or neglect of a minor participant—whether on or off campus property or whether perpetrated by employees, volunteers, or others—must be reported to state authorities. Reports may be made confidentially or anonymously. A person who mistakenly reports suspected abuse is immune from civil or criminal liability as long as the report was made in good faith and without malice.
Reports of suspected or known abuse must be made to the following:
- If an imminent threat, contact UCD Police Department immediately or local law enforcement if off campus to intervene.
- Report to immediate supervisor.
- Immediately contact the local child protective agency.
- Yolo County: (530) 669-2345
- Sacramento County: (916) 875-5437
- The report can also be made to any police or sheriff’s department. To reach campus police, call (530) 752-1230.
- A written report must be mailed or faxed to the child protective agency within 36 hours of learning of the incident. Use the Suspected Child Abuse Report Form and the Definitions and General Instructions for Completion of Form SS 8572.
- File an internal report with the University by first reporting observed or suspected child abuse or neglect to their supervisors or through the University Compliance Hotline. Supervisors who receive reports should promptly forward those reports to the Hotline. These internal reports may be made anonymously. After reporting to Hotline, immediately notify Chief Compliance Officer at (530) 752-9466 (email@example.com).
- When two or more persons are aware of an instance of abuse or neglect, and when there is an agreement among them, the report may be made by one of them.
- The duty to report is individual. No one shall impede the reporting duties. No one shall be subject to any sanction for making a report.
Screening - Background Checks and Sex-Offender Registry
Employees - Staff, Faculty and Student
The following requirements for background checks are in addition to those addressed by PPSM 21, Exhibit D.
- Authorized Persons who have a break in service for less than 6 months must disclose any arrests that occurred during the break before commencement of participation in activities and programs with minors. If a break in service is longer than 6 months, a new screening is required.
- Authorized Persons without a break in service will be screened every three years.
Schedule a Background Check (Live Scan)
- Fees for Live Scan services are covered by the Common Goods Assessments for all UC Davis campus departments and School of Medicine.
- Complete the Background Check Authorization and Authorization to Release Information form
- Visit the Police Department website for more information and to schedule the Live Scan
Nationwide Sex Offender Searches
- Visit the National Sex Offenders Public Website
Before non-employees can start, they must complete and clear a background check. The process is outlined below and explained in more detail in our Background Check Instructions for Applicants (.pdf)
Training - Mandatory and Recommended
To obtain a Kerberos ID and password for access to the UC Learning Center, see Temporary Affiliate Form.
CANRA Training for Mandated Reporters - English | Spanish
Every day children are abused and neglected in the United States. More than three million reports of child abuse are made every year and no one knows for sure how many reports should be made that aren't. And even worse, most abusers are known to their victims. Adults have a moral responsibility--and in many cases a legal responsibility-- to report suspected child abuse or neglect. In this course you will learn: - Why reporting suspected abuse and neglect is critical - What your legal responsibilities are to report suspected abuse and neglect - What types of conduct must be reported - How to report suspected abuse and neglect - How to respond if a child discloses abuse or neglect to you.
Abuse Risk Management for Volunteers (Mandatory for Employees and Non-Employees)
This module shows volunteers how molesters operate, the devastating effects of abuse, and the specific steps volunteers can take to prevent abuse and false allegations of abuse
Recommended for All
Social Media Safety
Social media safety is a relevant topic for everyone who works with young people. In a short period of time, new technologies have revolutionized the way we all communicate. This course introduces guidelines for protecting the youths in your care when using social media and electronic communication. You will learn how to:
- Identify the risks of using social media and other forms of electronic communication
- Follow policies and best practices governing the use of social media and electronic communication
- Educate youths and parents about online safety
- Respond appropriately to improper and illegal use of social media/electronic communication
Preventing Sexual Activity Between Young Children
Recent statistics indicate that incidents of sexual activity between young children in child care and other programs have increased dramatically. Learn how to determine if these actions are normal sexual curiosity, how to prevent them from occurring, and how to respond if they occur.
Preventing Sexual Activity Between Adolescents
When adolescents in your programs bully or act out sexually with one another, these behaviors not only violate policy, they can become abusive. Part of your job is to prevent these behaviors from happening. In this course, you will learn techniques and best practices to prevent and respond to sexual activity, including:
What peer pressure and bullying can do to influence sexual behavior in adolescents
Where sexual behavior between adolescents is likely to occur
Steps you can take to prevent sexual activity between adolescents
How to respond if sexual activity between adolescents occurs
Recommended for Non-sport Day/Overnight Camps and Programs
Keeping Your Camp Safe
You can help keep your camp safe by understanding high-risk situations and how to manage them.
Recommended for Outreach Programs Involving the Elderly or Adults with Disabilities
It's hard to believe that anyone would hurt the elderly. Fortunately, federal and state laws and regulations help protect vulnerable adults from abuse. Participants will learn:
Facts about abuse and neglect
How to recognize risk factors, warning signs, and red-flag behaviors
Steps to take to keep residents safe
Steps to protect care givers from false allegations
Steps administrators can take to prevent abuse and neglect
Providing care to people with disabilities is rewarding and challenging work. However, some caregivers psychologically abuse, physically abuse, steal from those they care for, and some even sexually abuse people in their care. You can do your part to make sure this doesn't happen! Participants will learn:
Facts about abuse of people with disabilities
Characteristics of potential victims
Awareness of potential abusers and high-risk environments
Steps to keep clients safe
How to prevent false allegations
Recommended for Mentoring/Tutoring Programs
Recommended for Youth Sports, Athletic Camps and Clinics
Forms - waivers, emergency contact, authorization, incident report
- Additional Information for Special Conditions (.pdf) Please note: form must be returned in person, via fax or by US mail.
Who will fund and provide resources for background checks?
Background checks for University activities and programs with minors is funded by the Common Goods Assessment. The Police department will continue conducting and administering background checks, and they are bolstering their capacity for timely turnaround.
What is the role of departments to ensure background checks are happening?
As defined in the policy (IV.C.2), the Program Director is ultimately responsible to ensure background checks are in place for Authorized Personnel prior to accepting responsibility for minors.
Who is responsible if background checks are not completed?
As noted above, the Program Director is responsible.
What about “simple tours”?
The proposed policy governs activities and programs with minors in which parents or guardians are not expected to be responsible for their care, custody, or control. In the example of a tour wherein a minor is chaperoned by a guardian (i.e. school teacher) we, UC, are not in care, custody, or control of the minor and therefore the proposed policy does not apply.
What about laboratory activities?
The proposed policy complements the existing PPM 290-32, Minors in University Facilities (labs and shops) policy wherein background checks are required (IV.B.d.).