Roadside Service

Vehicle Forms

Forms	Description
Accident Report	UC Davis Employees are required to complete this form to document and report damage to university vehicle and/or incidents involving a university vehicle. 530-752-0789 fleetservices@ucdavis.edu
Employer Pull Notice	The Pull Notice System contains information and forms from the California Department of Motor Vehicles. 530-752-1199 pullnotice@ucdavis.edu
License and Registration	This Excel form is used to gather required information for boats, vessels, carts, utility vehicles, trailers, and vehicles 530-752-1199 Sally Bounds – Fleet Services Executive Assistant
Out of State Vehicle Use	This form is used to request authorization to take a university vehicle out of state. 530-752-0787 Vehicle Reservation
Proof of Insurance	Please print and carry proof of insurance when operating a university vehicle. 530-752-4307 Risk Management Services
Reimbursement Request	Use this form to request reimbursement for out of pocket expenses for university vehicles. 530-752-7167 Fleet Business Office
Vehicle Request	Use this form to request a short or long term assigned (leased) vehicle. 530-752-0787 Vehicle Reservation
Vehicle Modification Form	Use this form to request adding accessories to a vehicle like a ladder rack, liftgate, bed liner, camper shell, etc. fleetservices@ucdavis.edu

If your Fleet Services vehicle is disabled or needs repairs, please contact:

Fleet Services
- (530) 752-0789
- Monday – Friday: 7:00AM – 4:00PM
National Automobile Club (roadside assistance for disabled vehicles)
- (800) 600-6065
- If after operating hours, you may use emergency roadside services provided through the National Automobile Club.
- This service is available to drivers of university vehicles through the California Official State Fuel Credit Card (WEX Card). This card can be found in the key pouch given to you with your vehicle.
UC Davis Police Department
- (530) 752-1230
- After hours or on weekends, call the UC Davis Police Department.
- Be prepared to report the vehicle number or license number, the location of the vehicle and the nature of the problem.

Driver Responsibilities

Accident Vehicle Damage

What qualifies as an emergency roadside service?

Reimbursement for Repair

Driver's Responsibilities

University vehicles may be used in conducting official University business by employees and students who possess a valid operator's license of the appropriate class and are responsible for use of the vehicle in accordance with University policy and State and local laws. Drivers with a provisional driver's license are responsible for adhering to the restrictions of that license.

Accident Vehicle Damage

Drivers of a university vehicle who are involved in an accident must complete an Accident Report Form as well as notify Fleet Services (530) 752-0789 and Risk Management. The renting department may also be responsible for payment of applicable deductible costs per the Risk Management Policy. Any repairs due to driver negligence or accidents may be recharged. See Fleet Services Accident Recovery policy for more information.

What qualifies as "Emergency Roadside Service?"

Emergency roadside service consists of such services as are intended to render the university vehicle capable of being safely operated and is limited to the following:

Mechanical First Aid: Minor mechanical adjustments that may be effected at the scene of disablement to enable a university vehicle to be safely operated.
Battery Service: A “jump start” is applied to a discharged battery.
Tire Change: Removal of a flat or damaged tire and replacement with the inflated spare carried by such university vehicle.
Gasoline, Oil, and Water Delivery: Delivery of gasoline, oil, or water to a disabled university vehicle at the retail sales price of any gasoline or oil so delivered.
Lockout: Retrieval of the ignition key when locked inside the university vehicle, to the extent that it is retrievable without a material risk of damaging the university vehicle. This service does not include key making or locksmith service.
Towing: Towing any university vehicle that cannot be safely operated from the scene of disablement to the business location of the nearest state or university-approved service station or state-operated garage. A university vehicle may be towed to the location of the servicing company when qualified repairs are not available and held until further instructions are received from the university.

If National Automobile Club service is unsatisfactory or does not meet your needs, call:

Fleet Services: (530) 752-0789
UC Davis Police: (530) 752-1230

For further information about the services offered by the National Automobile Club, please contact Fleet Services at (530) 752-0787.

Reimbursement for Repairs

If you have to pay out of pocket for repairs, keep and bring all receipts to your department Travel Assistant, along with the Reimbursement Request Form. The receipts must show the vehicle number, repairs performed and parts installed. You will be reimbursed for the amount of the receipts.