Emergency Action Plan (EAP)
Cal-OSHA regulations require every employer to establish, implement, and maintain an Emergency Action Plan (EAP).
The program must be in writing and include the following elements:
- Emergency escape procedures and emergency escape route assignments.
- Procedures to be followed by employees who remain to operate critical plant operations before they evacuate.
- Procedures to account for all employees after an emergency evacuation have been completed.
- Rescue and medical duties for those employees who are to perform them.
- The preferred means of reporting fires and other emergencies.
- Names or regular job titles of persons or departments who can be contacted for further information or explanation of duties under the plan.
- A system to notify employees of an emergency.
- Training for all employees on the EAP.
- The written plan must be kept in the workplace and made available for employee review.
To assist UC Davis departments in establishing and implementing an Emergency Action Plan, an EAP template has been prepared by Safety Services in accordance with University Policy 290-15: Safety Management Program, 390-10: Campus Emergency Policy, and California Code of Regulations Title 8, Section 3220 (8 CCR, Section 3220).
- EAP Template (Word)
- EAP Template (PDF)
- Visual Alarms-Campus Building List (2009)
- Assembly Area Guidelines
- Employees and Students with Special Needs
- Choose a location comprised of open space, easy access from your building, and capable of holding all of your structure's occupants safely.
- Establish a primary and secondary meeting place that you have pre-identified. A secondary meeting place should be established in the event of unplanned circumstances or if condition changes warrant abandoning your primary site.
- Meeting places should be at least 50 ft from the building under normal circumstances, and 1.5 times the height of the building if there is fear of a collapse. (This should factor in when choosing a secondary meeting place.)
- Do not evacuate to locations where emergency personnel will respond such as: roadways, parking lots, near fire hydrants, or obstructing fire department connections (FDC’s).
- Do not evacuate to an open area contained within a structure(s), i.e. garden area or courtyard.
- Your building’s Responder Liaison is responsible for making contact with emergency crews and providing updates to those evacuated regarding re-entry of the building or the need for further evacuation. The Responder Liaison should have an alternate person identified as part of your EAP planning process in the event they are not in the building at the time of an emergency. (See Responder Liaison roles and responsibilities in the revised EAP.)
- Regularly practice evacuations, gathering at your meeting place, and performing an accountability check of employees, students, and staff. This will ensure a greater level of success in the event of an actual emergency.
Individuals with disabilities may have special needs in emergency situations. The best way for students or employees of the university with disabilities to ensure that they are safe on campus is to plan ahead, taking into account their own needs and limitations. The University of California, Davis has a comprehensive system for emergency planning. Under this system, each Department has an emergency plan, including a building evacuation plan, and a Department Safety Coordinator (DSC) charged with implementing that plan.
Employees with special needs are encouraged to be involved in their department's emergency planning and should contact their DSC for more information. The Fire Department has developed a SafetyNet covering guidelines for Emergency Evacuation Procedures for Employees/Clients with Disabilities.
Students with disabilities should talk to their professors and peers and discuss with them what assistance they may need in an emergency evacuation. If you will be spending time alone in a particular building on a regular basis, you should contact the DSC responsible for that area to discuss your needs.
In some circumstances, it will not be safe for the DSC or others to evacuate an individual with a disability. In those circumstances, the DSC will notify emergency personnel of the individual's location and need for assistance.
Many buildings on the UC Davis campus are equipped with visual alarms (flashing lights) that are activated with the building's fire alarm. For a list of buildings equipped with visual alarms click here.
Each elevator on campus has an alarm system. Some have only an alarm button, with no two-way communication. If that alarm is activated, the emergency response system will send emergency personnel to the elevator. Some elevators have telephones or speakers. In those elevators, the emergency response system is alerted when the receiver is lifted or the speaker button is pushed. As is the case with the campus emergency phones, emergency personnel will be sent even if the person activating the system does not speak.
For questions regarding the EAP, please email firstname.lastname@example.org