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Safety Services > IACUC > Policies > Animal Care and Use Protocol Renewals
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Animal Care and Use Protocol Renewals

 I.  Purpose and Policy:

Protocols are approved for up to three years.  However, annual review is required by the IACUC, therefore an annual update from the Principal Investigator is required to be submitted  for continued approval.  A complete review is required every three years and requires that a new protocol be submitted to the IACUC for review and approval prior to the expiration of the previous protocol.

 

II. Procedure:

     A. Renewal Notices to the Principal Investigator 

    1. The IACUC Office sends renewal notices to the Principal Investigator by electronic mail.

    2. Electronic mail messages are sent before the protocol anniversary date reminding the Principal Investigator that the protocol is due to expire soon unless renewed. Electronic messages for annual renewals are sent approximately 60, 30 and 14 days before the anniversary date. Prior to the anniversary of the third year, electronic reminder messages are sent to the Principal Investigator approximately 90, 60, 30 and 14 days prior to the expiration date.

 

     B. Responses by the Principal Investigator

    1.  Project is no longer active or will be completed prior to renewal date, and the protocol can be allowed to expire. 
    2. Project is active, request IACUC renewal.
      •  If the PI would like to make a change to the protocol regarding procedure, location, personnel, species and/or number of animals, an amendment will need to be submitted and approved by the  IACUC (see IACUC-7 Policy on Amendment Review) prior to implementing the change.
    3. Three years after the initial date of IACUC approval, a protocol will expire and cannot be renewed.  If the project is still active, the Principal Investigator must submit a new protocol to the IACUC requesting review and approval.  The new protocol should be submitted to the IACUC at least six weeks before the current protocol expires.
    4. If the Principal Investigator does not respond to the renewal notice, and there are still animals on the protocol, the animals will be transferred to a holding protocol (Campus Holding Protocol or unit-specific Holding Protocol) until the Investigator’s protocol is renewed or a new protocol is approved. Only animal husbandry and necessary veterinary care may be performed while the animals are on the holding protocol.  No research or teaching may be performed with animals while maintained on the campus holding protocol. Regular per diem charges will apply, and are the responsibility of the Principal Investigator. 
    5. It is the Principal Investigator’s responsibility to update the funding agency of any significant changes to the scope of the grant proposal.

                   

C. IACUC Review

    1. The IACUC may either renew a protocol or request more information from the Principal Investigator.
    2. The IACUC will communicate protocol renewal or committee questions to the Principal Investigator.
    3. IACUC renewal of a protocol extends the expiration to the next Anniversary date.

 

Procedure: IACUC-8
Date: October 1, 2009
Enabled By: AWAR, PHS
Supercedes: Feb 22, 2007